In fact, some company contact centers are already well entrenched in the cloud. The smaller or more distributed the contact center, the more it makes sense to make the move from premises to hosted phone system. It’s been harder for the larger call centers to do likewise. Why? Because the phones are only a part of what they need. In addition, call centers need Computer Telephone Integration (CTI) functions to create customer “screen pops” and management monitoring and control software.
The days on on-premises call center systems may be numbered. Cloud based services have become more sophisticated. A decade long pioneer in enterprise VoIP solutions, Smoothstone IP Communications, now offers a system with unlimited scalability and the more advanced functions that call center managers need.
Smoothstone’s ControlMaxx lives in a set of geographically distributed data centers monitored by a 24/7/365 Network Operations Center (NOC) to ensure that the system is up to date and available. Monitoring of Quality of Service (QoS) and security is proactive. The system is based in the cloud, but integrated into your business processes and applications.
The ControlMaxx Call Director allows you to manage your inbound numbers and how they route. You can base this on geography, time of day, holiday schedules, and even in response to disaster recovery plans if trouble strikes your facility. The point is that you have control to adapt call flow patterns on the fly as business conditions dictate.
Call Queuing can be set for agent priority, call distribution, music or message on hold and overflow conditions to better manage your agent staff and minimize caller hold times.
Management can record or monitor calls without disrupting the agent for the purpose of quality assurance, training or compliance. You can record both individuals or call groups and then retrieve them through a simple interface
Call Reporting has the status and analytics you need to manage your call center, including reports by queue, by agent, by call or by path. Combined with recording and monitoring functions, this reporting gives you the tool set you need for efficient call center operation.
The agent can be set up with an Agent Desktop Client, a PC application that gives them access to real-time queue/call statistics and alerts, call status, transfer capabilities and secure chat. The screen pop functionality integrates with your CRM software, such as Salesforce.com.
A combination of cloud based call center technology and high bandwidth low latency connectivity enable you to establish a call center of any size and staff it anywhere it makes sense. That includes existing call center facilities, satellite offices worldwide and part time or full time homeworkers. With communications in the cloud, you have a flexibility to adjust resources beyond what you normally expect.
Do you run a large call center or company contact center that is costing a pretty penny and may have scalability or maintenance issues? Before you go out and raise capital for a big construction project, give cloud based call center solutions a closer look. You might very well get more performance at a lower cost than with what you have now.