The Gift of Bandwidth For Administrative Professionals

This week is Administrative Professionals Week. It’s a time to honor those “Radar O’Rilleys” of the office who keep everything running smoothly so management and staff can concentrate on getting their own jobs done. You’ve no doubt signed a nice greeting card and perhaps taken your secretary, administrative assistance, receptionist or other admin. support pro to lunch... Haven’t you? If not, better scramble and do something nice quickly. You have no idea how much doo-doo you could be in on Monday.

After the hoopla ebbs, there is something that still needs attention. Besides a little fawning and personal kudos, what administrative professionals could really use is better tools to help them be more productive. I’ve dealt with many great administrative assistants over the years and can attest that they are models of efficiency. They’ll take whatever’s available and make it work magic. But think how much more would get done if the tools worked better.

One big bottleneck in any business can be the WAN bandwidth connection. That includes point to point lines linking your business locations, and broadband Internet service. When the network slows down, everybody slows down. Those high performance admins that burn through a keyboard a week wind up drumming their fingers on the desk while waiting for critical files to transfer. Does that sound like a wise use of resources to you?

I’m going to make a suggestion here. Why not take about a minute or so and ask your administrative assistants if they are being slowed down by the performance of your computer network, especially for outside files. If the answer comes back “yes,” you probably can’t make a better investment than increasing that bandwidth.

That can be easier and cheaper than you imagine. Just ask your assistant or IT manager to run a quick bandwidth pricing check through a telecom broker. It can be done online in almost no time. All you need to know is the address of the business, who should be contacted and how much bandwidth you have in mind. Start with double what you have now and see what the results are. You might be shocked to find that you could have a lot faster network service for the same money as you are paying now. Wouldn’t it be a shame to let that opportunity go to waste?

Pssst. If you are one of those hard-charging administrative assistants being limited by data connections that are way too sloooowww, why not take charge and make this happen. When you tell your boss that you could get a lot more done with a faster network connection, also mention that you can take care of researching this without distracting from your critical work. Then get an instant online quote for bandwidth services and print off the results. Good chance the boss will say: “Go ahead and order that.” Then you’ll have one really sweet gift for Administrative Professionals Week.

RingCentral Makes Your Office Mobile

You know what an office is, right? It’s got a desk, a chair, carpet, maybe walls and maybe dividers, all bathed in glorious fluorescent light. Well, not anymore. With RingCentral, your office is in your pocket. You don’t sit in it, you take it with you.

RingCentral Mobile is a low cost telecommunications service that lets you take your business anywhere. That’s important when you could miss an important call just because you’re out of the “office.” You won’t now, because you and the office are always together.

This service is just the thing for anyone who isn’t literally chained to their desk. That’s just about anyone in sales, technical consulting, or running a home based business. Mobile phones have given us the ability to cut the telephone cord. Smartphones added the capability to cut the broadband cord. RingCentral Mobile takes advantage of this freedom to enable your cell phone to be your office phone.

How does it do that? It’s starts with a special local phone number or toll free number that goes directly into the system. The “system” is RingCentral’s virtual PBX business telephone system. It’s all hosted and maintained by RingCentral, so you don’t have to buy any equipment or worry about maintenance procedures. What you get is the power of an office phone system without the headaches of owning one and without the limitations of being tethered to a landline based phone system.

Since this is a complete business phone system, only virtual, it is designed to accommodate business with only a single employee or as many employees as you want. They are all interconnected by this virtual PBX system. That means there is no need to round everybody up and make sure they sit cheek to jowl in the same room all day. The employees using this virtual office can all be on the go anywhere in the US or Canada. That’s one BIG office space, isn’t it?

The RingCentral virtual PBX can have a toll free or local main company number. An automated attendant, also known as an auto-receptionist, will take care of directing incoming calls that aren’t directly dialed to a particular employee. Of course, if you can’t take the call immediately it will go to your personal voicemail. You can set up answering rules so that callers will be directed to voicemail, extensions and alternate phone numbers based on the data and time or Caller ID as well as which number they are calling. If you need to put them on hold, play some pleasant music or an informative recording so they won’t be drumming their fingers as they wait.

Each RingCentral number can be used for both phone calls and fax messages. Unlike some services, you can send and receive faxes using nothing but your computer or cell phone.

Why continue to limit your business activities to the confines of a bricks and mortar office, when you could be free to visit clients or work from wherever makes sense at the moment. With RingCentral Mobile, no one needs to be the wiser unless you elect to tell them. But why do that and risk them getting jealous of your personal freedom? We’ll keep it our little secret.