Can You Afford a Slow Internet Connection?

By: John Shepler

Time is money. In business, that’s almost always true. Your expenses for labor, facilities and services keep draining the cash register. You need to refill it faster than it is draining or you’ll be out of the game at some point. Things need to keep moving at a steady clip just to make your nut each month. On top of that, customer satisfaction often depends on how fast you can service them. What’s the last thing you need? A process that slows you down!

Where are the Bottlenecks?
Most businesses have at least some online presence and many have their business processes inextricably connected with software running on remote or cloud servers. That means that no matter how much you scurry about in the office or shop, you may be inherently limited by computer processing a thousand miles away and the connections to them.

Let’s assume for the moment that your data center has all the resources needed to process any requests instantly. With elastic computing you don’t even have to worry about peaks and dips in traffic. The system automatically assigns whatever computing hardware and software are required to keep up with the necessary tasks. Let’s also assume that the data center has as much Internet bandwidth as needed to handle all the incoming and outgoing traffic. That's more than likely as major carriers tend to have points of presence with massive bandwidth located within key data centers.

So, where might things slow down? The Internet itself is vulnerable. It is designed to work around traffic jams to keep things moving. Even so, there are times when too many things go wrong and the entire network drags. Far more often, the problem is not within the backbone of the Internet but with your connection to it. This is referred to as the last-mile connection.

Unclogging the Last Mile
Last mile problems tend to be caused by limited bandwidth, congestion from too many users needing that bandwidth at the same time, latency from long paths and repeated transmissions to get the packets through intermittent connections.

Bandwidth is the easiest to address. If you are still stuck with aging T1 lines or DSL you likely don’t have near enough bandwidth to handle modern Web traffic. In the dial-up days, a Megabit per second was considered broadband. Today that’s more like a Gigabit per second. Smaller users may get by with fractional Gbps, but large operations may be needing 10 Gbps or even 100 Gbps to keep traffic streams from interfering with each other.

Fortunately, fiber optic bandwidth is more the norm than the exception now. If you have a 1 Gbps or 10 Gbps port installed, you should have the bandwidth you need unless your requirements are extraordinary.

Fiber bandwidth also tends to be low in latency. That’s important to responsiveness because when you have enough bandwidth latency will make communication sluggish and adding more bandwidth won’t help. Low latency is especially important in real-time processes including phone calls and video conferencing. You want those communications channels to be full duplex or instantly two-way all the time.

A fiber connection is the gold standard in the office, but you may also need high performance while portable or mobile. That’s where 5G rises to meet the challenge. You likely have this on your smartphone. Other devices can also have built-in 5G or connect through a portable hotspot that is essentially a 5G phone without the user interfaces or apps. It simply converts 5G bandwidth to WiFi. Any WiFi compatible device can then access the Internet.

Private Lines offer Superior Performance
One limitation to the most readily available Internet connections, such as cable and 5G broadband, is that they are a shared resource. The price is kept low by sharing the cable or radio channels with many users at the same time. When things are going well, you don’t even know there is anybody else on the line. But when everybody wants to send huge files are download video simultaneously, you’ll definitely feel the speed bumps.

If the loss in productivity due to varying congestion is a problem, consider a direct private line from your location to your cloud service provider. This bypasses the Internet completely and is available only to your organization. This service is sometimes called “direct access.” You may also want private lines among your facilities and even key suppliers and customers. In essence, you create your own private Internet.

An alternative that can enhance performance and improve reliability of your connection is called SD-WAN. This involves having two or more Internet connections with a special router that prioritizes traffic and selects which path offers the best performance at the time. The SD means software defined, which is the intelligence in the router that monitors your connections and makes instant decisions on how to best route traffic.

Is your business struggling to keep up because your Internet connection isn’t responsive enough? Look into better alternatives for faster, more reliable connectivity to boost productivity and ensure customer satisfaction.

Redundant Internet Connections Keep You Online

By: John Shepler

The Internet has become so ubiquitous that we take it for granted. It’s a utility, like gas, water and electricity. It’s always there quietly and efficiently running in the background… until it isn’t.

The Danger of Single Point Failure
Any time we’re dependent on one key element, we’re subject to what is called “single point failure.” Your entire business could be running like a well oiled machine, with orders being fulfilled and customers pouring in. It’s high efficiency and high profits. Then, the connection goes down and stays down. Computers do nothing. Point of sale terminals are frozen. Business grinds to a halt.

Somewhere, somehow the Internet has stopped cold. But it’s designed not to do that, right? Indeed it is. The technology behind the Internet was designed by the military to keep functioning during a nuclear attack when whole areas were vaporized. No one cable or router can stop the data flow. It simply re-routes to paths that are still functional. Well, except for that last connection. You, know. The one that hooks your business to your Internet service provider. How many lines is that? That’s right… ONE. What happens when that gets cut? Right again. Service to and from the Internet stops cold.

The Value of Redundancy
Redundancy is what protects you from single point failure. For things that are so critical you can can’t do business without them, you need a backup. When you have a primary connection and a backup you have redundancy

A simple example of redundant connections is found with many home based businesses. As a solopreneur, you probably can’t justify having a second fiber optic or cable service just in case one goes down. But you likely do have redundancy. Your desktop computer is connected through the router and modem to the ISP. Rarely do you lose service, but it does happen. What then? No need to call up and order another service, you already have one on your phone. Simply use the personal hotspot feature with your phone to supply cellular broadband to your computer and you’re back in business.

There are a couple of fine points here. First, you wan’t to get back to your primary service as quickly and you can or you may get overage charges on your cell phone bill. You typically get only so may GBs per month before they start tacking on extra fees. Second, is your primary Internet service a Fixed Wireless Access from the same provider as your phone service. That might be a great money saver but likely not a redundant connection. If the tower you are accessing is off the air, your phone goes dead and your FWA goes dead at the same time. What’s left to do? Pack up the laptop and head for a hotspot. Hopefully that coffee shop has a different ISP and is still Internet ready. Best to check before you settle in and order.

Robust Business Redundancy
Most businesses don’t have the option to flee the office or store and head out for a break to get reconnected at the nearest hotspot. It makes a lot more sense to have redundant service connections with enough speed to keep running no matter what. Also in most offices it isn’t practical to have everyone pair their PC with their smartphone, although that can work for a short period in some cases. It’s better to have a second redundant service available for the network you already use.

What are some things to think about when setting up this redundant connection? Ideally, you want at least automatic failover. That means when one line goes down, the other picks up the load automatically. This is similar to the way a battery backup power supply works. When the line drops, the battery powers an inverter and the computer doesn’t even blink.

Even better than automatic failover is having a dual or multi-port router that can automatically share the load or pick and choose what route to send each packet for best performance. That’s SDN (Software Defined Networking) or SD-WAN (Software Defined Wide Area Network). The beauty of this approach is that instead of one line sitting idle until it is needed, you can make use of all the available bandwidth all the time. Only when one connection goes down does the total bandwidth available get reduced for the duration of the outage.

A good SDN supplier will ensure that you have truly redundant services, but here are a few guidelines if you are going to set this up yourself. First, don’t just have a pair of lines going from your location to your iSP using the same route. Chances are they run in the same bundle. If a backhoe cuts the bundle, you lose all your connectivity at once. Instead, use diverse pathways so that no one disaster can take out all your lines.

You may also want to have different providers for each service. They can be fiber, cable, wireline, fixed wireless, or satellite. At least use two different providers and you may want to consider two different technologies that are unlikely to be affected by a particular outage… be that wire cut, storm, or power loss. It’s valuable to have battery, generator, or solar power backup for your own equipment as well as redundant Internet.

Have you experienced Internet outages or concerned that a sudden loss of service could damage your business? If so, speak with a technology expert and see what redundant Internet options are available for your situation.

Can CPaaS Make Your Job Easier?

Are you getting a bit overwhelmed with a myriad of business applications that kinda, sorta work together but just don’t seem to give you the seamless communications that you really wish you had? Perhaps something new could help. It’s called CPaaS or Communications Platform as a Service.

What is CPaaS and Why Should I Want It?
CPaaS doesn’t replace what you have now. It extends your capabilities without having to rip out your current systems or buy new expensive hardware. CPaaS is focused on communications. It a suite of tools that plug into your existing systems to add capabilities you don’t have now or find awkward to use. Best of all, you don’t need extensive technical support to make CPaaS work. These are developer friendly APIs hosted in the cloud and available as needed.

What Can CPaaS Do?
Which API’s you elect to use may depend on the industry you are in. For instance, in healthcare you may want the ability to have video consultations for Telehealth, send appointment reminders and have secure HIPAA-compliant messaging. Financial businesses may desire 2FA authentication for secure login and chatbots to handle FAQs. Other businesses may want interactive telephone response, email updates, SMS alerts, virtual meetings and contact analytics.

Note that all of these applications are related to enchanting communications with customers, clients, supplies or team members. They are designed to fit into what you are using now without a lot of muss and fuss. You can customize your workflows and automate interactions without having to purchase, install and train on whole new systems.

The Cloud Makes It Painless
The mere thought of having to take the time and effort to dig into the systems you use every day or hire the expertise needed to do this is cringeworthy. It’s way more complexity than most companies want to deal with. Plus, once you start creating ad-hoc custom solutions, you are stuck with ongoing maintenance and upgrades and tracking who has what throughout the company.

The cloud aspect of CPaaS greatly simplifies things. All the hardware and software that makes the internals of these application interfaces function is handled by the CPaaS vendor. You are just dealing with inserting the APIs and easily customizing the user features as you desire. There are low code and no code solutions including pre-built templates to make it easy on your tech team.

What’s the Cost of CPaaS?
As a service, CPaaS is available on a pay-as-you-go basis. You decide what apps you want to deploy and to what extent. You only pay for what you use. As business conditions change, you can increase or decrease your usage as needed. There is no need for an upfront capital outlay in hardware or software.

Does Communications Platform as a Service sound like it might be something that would make your business more productive? If so, you are invited to talk with a technical expert and see what CPaaS offerings make the most sense for your situation.

The Cloud Offers Communications as a Service

By: John Shepler

The migration of everything to the cloud has coined a new phrase: “as a service”. This implies the business model of pay-as-you-go rather than owning vast capital equipment and software resources and the support staffs that go with them. You still need in-house support for your staff and to liaise with your cloud service provider, but you no longer have to be involved in all the nuts-and-bolts that make the system work.

In addition to the backroom business software humming along in the background, the cloud now offers to take on your electronic communications with the idea of offering a more features for less cost that you’d likely have if you tried to run everything in-house. The name of this new opportunity? Why, Communications as a Service, of course.

Two Flavors of Communications as a Service
If you think of communications as “the telephone”, you are partially right. The landline phone has been the mainstay of business for over a century. It has been joined by the FAX machine to send documents over those same phone lines and the mobile phone that frees us from the wires. The marriage between phones and computers has expanded options to include instant messaging, audio, video and web conferencing, texting, file sharing, call routing and recording, call analytics and integration with business applications like CRM and project management software.

Communications as a Service or CaaS splits off into Unified Communications as a Service or UCaaS and Contact Center as a Service or CCaaS. What’s the difference? UCaaS is intended for use within the company for team collaboration CCaaS is for communicating with customers. You can think of UCaaS as replacing the old PBX business phone system and CCaaS as a technical upgrade to the old call center phone system.

How Unified Communications as a Service Works
With UCaaS the PBX in the closet down the hall or the key telephone set on your desk is gone. If you have a desk phone it connects to your LAN using VoIP rather than its own proprietary phone network. Your new phone system is in the cloud. Since much of your business software is also in the cloud, that makes it easy to integrate traditional phone applications and traditional business software applications.

Phone, or shall we say voice, features including call recording, call forwarding, call routing, teleconferencing, Inclusion of smartphones into the company phone system, and inclusion of work-from-home employees into the company phone system.

But that’s just the start of what can be done. The unification of voice, video and devices means that you are interconnected wherever you are and whatever device you are working from. You don’t have to be near your desk to make or receive calls and you can share documents or collaborate on applications as well as have conversations.

Expanding into Contact Center as a Service
UCaaS is great for interconnecting everyone within a company. Wouldn’t it be great if you could also include customers? That’s been the function of the call center, now renamed contact center. CCaaS supports incoming customer service and outgoing customer marketing.

You still get as many phone sets as you need, but they’re on the network connected to the cloud and not a room full of equipment down the hall. Instead of buying and maintaining all that equipment, you subscribe to the CCaaS system. You’ll get automated outbound dialing, interactive voice response for customer self-service, automatic contact distribution, analytics and other features that have traditionally been part of call center operations.

In addition, CCaaS is omnichannel in that is can communicate with your customers through voice, SMS, video, web sites and social media. Chatbots and virtual agents can handle routine inquiries so that your employees can concentrate on the more difficult issues.

Benefits of Service in the Cloud
With cloud communications as a service, you no longer have to budget large capital outlays for massive amounts of equipment only to have to replace that same equipment years down the road. You are not bothered with having to install constant fixes and upgrades or scheduling time for a vendor to come and service your system. It’s all being done invisibly within the cloud operation. You get the latest features all kept up to date and with enough hardware to run everything. You simply subscribe for as much service as you need when you need it. As your business grows, your cloud service can expand as needed.

You have a choice in how you connect to the cloud. Some companies, especially smaller ones, simply use an Internet service with Direct Internet Access or SD WAN as the most reliable options. For even better performance and reliability a private line direct cloud connection makes the cloud seem part of your facility… as it should.

Are you ready to move up from an antiquated phone system to UCaaS or CCaaS? Talk with a technology expert and find out the features and prices of a system just right for your organization.

Is Network as a Service Right For Your Business?

By: John Shepler

Running a company network can be a big operation. Perhaps too big. You need lots of capital expenditures for switches, routers and software. Then you need staff to plug everything together, deal with system failures and constantly keep on top of updates, security patches and incoming threats. But, hey, isn’t that just the price in being in business today? There really isn’t any way to avoid all this cost and hassle and still operate, is there? Or IS there?

Network as a Service
Actually there is a new trend in network management that might work to your advantage. Instead of doing it all yourself, how about buying the network functions and capacity you need as a service?

You’re familiar with the migration of everything data center to the cloud. Now, the network is moving there too. All that stuff you would otherwise buy and manage, including switches, routers, and security appliances, can be had on a pay-as-you-go basis. What’s more, you can easily scale up and down as your business needs change. No more buying equipment like crazy to meet a demand and then trying to offload it as surplus when the need evaporates.

NaaS takes care of acquiring the physical devices needed to make the network function, but also handles ongoing support. It has the smarts to optimize the network for optimum performance and keep everything up to date. In addition, NaaS can support automatically onboarding new users and supporting new locations without a lot of muss and fuss at your end.

What Does AI Have to Do With It?
Artificial Intelligence is the latest buzzword in business productivity with great promise for future profitability. Actually, AI is here already and has been quietly integrated in all sorts of technology behind the scenes. AI is important to Network as a Service in that the network is being virtualized, adding all sorts of complication. But AI can run this, optimizing the network and responding to changes as they arise. As businesses need to integrate multi-clouds and multiple locations, the workload on IT staff can go through the roof. Letting AI handle all this complexity on a real-time basis can give you much more capability without soaring expenses.

But Will It Help YOU?
Could Network as a Service be advantageous for your company? Maybe, maybe not. The way to make a decision is to find out the costs and capabilities of NaaS options suitable for your size business. Get a complementary quote now and see if you can get more for your network dollar.