Why Such a Stampede to The Cloud?

You can hardly turn around these days without hearing something about “the cloud.” Is it true that there is a mass migration under way from local data centers to cloud service companies? For those who make the move, why are they doing it and what do they hope to achieve?

The Cloud You Don’t Know
Cloud storage is the big app that’s getting all the press, but unlimited server capacity is also a strong draw. One application that you may not be thinking of is Hosted PBX or Hosted VoIP. This is a replacement for your in-house telephone system. Yes, you still have phones, but they plug into your data network rather than their own telephone wiring. There is no switching system in-house. That’s in the cloud.

Why Hosted PBX?
You get rid of all the headaches associated with buying and maintaining the in-house system, including all of those moves, adds and changes. Plus, you pay only for what you need. Add phones as you need them and pay by the month for each one in service. Don’t need them anymore due to downsizing or change of business direction? Get rid of ‘em. Some providers will even give you the phones so you don’t have to buy them yourself. It’s a pretty sweet deal.

How can the cloud help your business?
Get the latest on competitive cloud services available for your business operations.

Payroll Software In The Cloud For Small Business

There’s a myth that’s grown up with cloud computing that suggests that the cloud only works for large companies. Nothing could be further from the truth. That story probably got started because major enterprises pioneered the move to the cloud. Today, the cloud is as much or more benefit to the SMB as to multinational corporations.

One good example is the SaaS (Software as a Service) Patriot Software. Patriot offers payroll software, tax filing, time and attendance, employee self-server, and human resources software for businesses operating with 50 or fewer employees in the United States. What all this software has in common is that it is hosted in the Patriot data center cloud, not on your PCs or local servers.

You don’t need IT infrastructure to run your payroll system. An Internet connected computer will give you the access to the cloud that you need. That means you aren’t stuck at a dedicated terminal or your desktop computer. You can take your laptop with you and run payroll from wherever you need to be at no additional charge.

Patriot PAY lets you pay your employees the way you want to. You can define your pay frequency, create an unlimited number of earning codes, define your overtime multiplier, and pay with multiple methods such as cash, handwritten checks, printed checks, direct deposit and payroll debit card. Create an unlimited number of user-defined deductions, such as medical, 401K, expenses, etc. Also create company match / contribution rules that can stand alone or be tied to deductions. All of this is done quickly, easily and securely online.

If you are running a small business, you may have gotten started with a manual system and then switched to a software package that runs on your PCs or servers. You know that there are costs above and beyond the initial cost of the hardware and software that is needed to keep your payroll system up to date. This can get into a considerable amount of labor to run nightly and weekly backups to protect your data, maintenance fixes and version upgrades to the software, loading new payroll tax tables and repair and upgrade of the computer equipment.

All of that grief goes away with cloud hosted solutions, also known as Software as a Service. The actual payroll software runs on a sophisticated cloud server system within the Patriot Software data center. All of the data and servers are housed in a SAS 70 Type II compliant facility that features redundant telecom backbones to the Internet, battery backup augmented by diesel generator backup, and full security. The operations center runs 24/7 to ensure that any problems are caught and fixed quickly. Most small companies have limited security on their systems and little or no support after business hours.

Besides physical security, there is electronic security to protect your data. In this case, Patriot Software uses secure socket layer (SSL) encryption just like banks and credit card companies. The data is protected by 256-bit encryption during transmission. The data servers that save your information are not directly connected to the Internet, so no one else can access your information unless they are physically standing in front of the servers.

What you need to ensure access to the system is a robust dedicated Internet access service with a second way to connect, wired or wireless, to ensure that you can get to the cloud when you need to. Everything else is provided for you on a cost per “seat” or “license” per month basis. This gives you the advantage of knowing your costs and buying only the level of service you need to support current business activity. When things pick up substantially, you simply add order up more capability from the cloud. There is no need to go out and invest in an expensive server system and software to run it just so you’ll have the capability when needed. Cloud services are on a pay as you go basis.

Patriot goes one step further by not requiring any long term contracts for their payroll system. If you want to cancel you can do that without penalty and go back to the way you did business before. Chances are, once you move to the cloud, you’ll like it enough to stay in the cloud.

Are you intrigued by this advanced approach to handling payroll but unsure if it’s for you? Try the system free for 7 days using a sample account pre-filled with sample data that you can experiment with. If you like the way it works, you can go ahead and become a customer. Otherwise, the sample account will be deleted at the end of the trial period and you own nothing. You don’t even need a credit card to give it a try. Go ahead and try Patriot PAY cloud-based payroll software now.

How The Cloud Provides Virtualization For The SMB

Virtualization has been a hot topic within enterprise data centers for years. It’s a matter of getting more out of what you already have. Virtualization can turn a lightly loaded server into many smaller servers that you’d otherwise have to buy. It can ease the burden of a heavily loaded server across many hardware platforms, avoiding the expense of one monstrous hardware platform. That’s great for large corporations, but what about small and medium size businesses. Is there any way they can gain the efficiencies of virtualization?

There is now. Just look to the cloud. Virtualization is the magic behind the curtain that makes the cloud a practical reality. Clouds are nothing more than extremely large data centers set up to serve many tenants. The principle is that any customer will perceive having access to infinite resources and a sense of being the only user if the data center is engineered correctly. The practical way to do that is with virtualization.

Every aspect of the cloud is virtualized. It starts with the servers used as computing resources. The racks and racks full of physical servers are virtualized into hundreds or thousands of virtual servers. What happens on one virtual server stays on one virtual server. As long as there are enough physical resources to support the demand for as many virtual servers as customers activate, users have no idea how many other customers are sharing the same physical assets or what the maximum number of virtual servers can be.

The same is true for storage, also virtualized, and bandwidth, which has always worked well as a virtualized resource. Even software can be virtualized when running on the cloud. This has led to the Software as a Service or SaaS model. Customers perceive having their own installation of a software package, although in practice they are one out of many.

So, what does this have to do with the Small and Medium Business (SMB)? Once you are relieved from the burden of ownership, the barriers to entry for fairly sophisticated computing services shrink considerably. Few companies have the multi-million dollar capital resources to go out and build secure, environmentally controlled data centers with layers of redundant power, and then populate these spaces with rack after rack of the latest hardware. They also need to budget to hire the staff that makes all of these resources work together reliably and keep on top of patches, upgrades and troubleshooting.

The cloud moves all of that cost and effort from your hands to those of a dedicated service provider who is in business to manage the cloud and nothing else. They’re not trying to run a manufacturing, marketing or healthcare company. They’re in business to run a cloud and run it for excellent performance. By purchasing your IT services from a cloud provider instead of replicating a data center on-premises, the smaller a company you can be and still afford the service. It’s now possible for even “mom & pop” operations to use cloud services from the day the business opens and grow their IT right along with their business.

Here’s something else that SMB operations are finding is better off in the cloud than on-site. That’s PBX telephone systems. How many companies have the expertise to run their own phone systems? Many contract with VARs (Value Added Resellers) and consultants to buy, install and maintain an in-house telephone system. Send all that to the cloud and all you need onsite is the phones and perhaps a provider installed managed gateway. They even take care of the trunk lines that connect to the public telephone system.

What’s all this cost? Cloud services are sold on a pay-as-you-go basis. Many are prices by the month for each user or “seat,” as they are called. Computing is sold by the number of virtual servers and quantity of storage per month or even per hour. Unlike normally contracted services, cloud resources are easily increased or decreased. Often you can do this through a Web-based control panel for your account. Your bill is automatically adjusted as you add and subtract resources.

Are you finding it too hard to acquire the computing and communication resources you really need to be competitive? Consider getting those resources as services from the cloud and pay only for what you use now with option of rapidly scaling up when business conditions dictate. Compare prices and options from multiple cloud service providers now and compare with the expense of trying to do it all yourself.