Enterprise VoIP Moves to the Cloud

by: John Shepler

Enterprise VoIP has been replacing switched circuit analog telephone business systems for decades. PBX systems transformed into IP PBX, but they were still premises based hardware and software. Now those telecom rooms are emptying as business VoIP moves to the cloud and transforms into Unified Communications.

What’s Cloud Got To Do With It?
Businesses started installing their own phone switching equipment when half a dozen buttons on a desk phone weren’t enough anymore. PBX actually stands for Private Branch Exchange. It mimics the phone company central office but sized just for your company. Even so, that can mean hundreds or thousands of people and phones. PBX systems that can handle this amount of traffic often require their own dedicated staff.

The impetus to move to the cloud centers around clearing out all that equipment and the staff to keep it updated and running smoothly. However, it’s not magic. The common joke about the cloud is that there really is no cloud, it’s just somebody else’s computer. That’s about it. Only cloud providers have huge facilities with huge staffs for economy of scale. You not only get away from the hassle of running a phone system, you can likely save money in the process.

New Capability and No Investment Required
One problem with in-house technology is that it’s easy to outgrow and it goes obsolete really fast. You avoid both issues with cloud services. A decent size cloud can handle as much expansion as you can think of. Software updates are routinely handled by the provider. Most PBX functions are now in software anyway. That means that adding or changing features doesn’t require junking racks full of perfectly good equipment. It’s a simple download to what is likely a virtual server.

Telephone calls are getting to be just one of many functions that companies want in their “phone” system. The old standard desk phone has to easily integrate with mobile smartphones where a lot of the conversations are taking place. Then there is text messaging, email and video conferencing. This is how business people communicate these days. The voice call is just one option. With IP telephony, the concept of voice as an application has been realized. What’s more, you may want to have multiple types of communication going on at the same time. That’s Unified Communications and cloud providers offer it under the name Unified Communications as a Service or UCaaS.

Special Needs of Call Centers
Many businesses find it advantageous to have their own in-house call center rather than outsourcing that function. With managed cloud services this is easily realized. You can add features such as an automated receptionist, call recording, automatic call distribution, interactive voice responses, call queues, skills-based routing, dedicated phone numbers, integration with CRM systems and reporting & metrics.

The beauty of cloud based call centers is that they don’t much care where the employees are located. None of your people will be sitting in the cloud data center anyway. This means that you can easily add remote workers and contractors to your team. They just let the system know when they are available and they’ll start getting assignments until they indicate they are unavailable.

What It Takes to Connect To the Cloud
You need to take special care in connecting your business and your people to the cloud if you want top notch performance. The Internet can be a bit dicey at the worst possible time, so you want the best connections possible. From your home office and remote offices, if possible, dedicated lines or SIP Trunks are best. Just avoid the Internet all together. Home workers may not even have that option or it can be too expensive for one worker locations, so the most reliable high speed broadband available is highly desirable. New SDN or Software Defined Networks make it easy to combine several broadband connection to make one faster and more reliable Internet connection. That can be the difference between distorted and interrupted calls and smooth seamless connections.

Are you getting frustrated with an under-performing phone system or feel you are missing out on productivity by not having the latest UCaaS features? You have many options available and complementary expert consulting to help you pick the most appropriate for your organization. Find out what Enterprise VoIP, Call Center and UCaaS services are available to you now, quickly and easily.

SIP vs PRI Pros and Cons for Business PBX

Business telephone lines have gone through several transformations. What started out as analog landlines evolved into digital T1 CAS trunks, then ISDN PRI, and finally SIP packet based network connections. Amazingly, all of these technologies are still available. We’ll take a closer look into the two most popular configurations used in multi-line PBX business phone systems.

The Primary Rate Interface
ISDN PRI is short for the mouthful of an expression that is Integrated Services Digital Network Primary Rate Interface. Often the shorthand PRI or ISDN PRI is used for obvious reasons.

ISDN PRI is a standard telecom service that is based on the earlier T1 line specification. T1 got its start as a means of consolidating 24 pairs of twisted wire phone lines into 2 pair to save the expense of long distance cabling and overloading of telephone poles. This was accomplished by digitally multiplexing the 24 separate channels so that they were all transported together on a single 1.5 Mbps digital signal. An additional advantage of going digital was the reduction of noise and crosstalk on long distance phone calls.

A major benefit of the T1 specification is that existing phone company infrastructure can be reused, including wire landlines and microwave relays. High frequency digital signals degrade over distance fairly quickly, so regenerative repeaters were added to the lines to build the signal back up. With this arrangement, T1 could be offered over long distances to serve virtually all of the customers who were using the old analog phone lines.

One issue with T1 was that if each of the 24 channels carried only the audio telephone conversations, other wiring would have to be provided for signaling. A better solution was to multiplex signal bits into the data stream by robbing a bit here and a bit there in each of the channels. This degraded the audio very slightly and allowed the T1 CAS (Channel Associated Signaling) system to be self-contained.

Additional features, such as caller ID, were introduced by the phone companies and desired for business phones and especially call centers. This is where PRI comes in. The same basic T1 line organization was kept, except that only 23 channels were assigned as individual telephone lines. One complete channel was assigned to handle all of the signaling, data and other background services.

Most PBX systems today have interface cards where you directly plug-in a ISDN PRI cable and have 23 phone lines (or as many as you have ordered) at your command. If you need more than 23 lines, you plug in additional PRIs to add more channels.

Is there a Secondary Rate Interface?
No, but there is a related standard called BRI or Basic Rate Interface. The phone companies thought this would catch on as a two phone line system or higher speed dial-up modem service. By the time it was heavily deployed, computer communications had moved on to broadband and BRI never caught on. It has been popular for radio station broadcasts and remote announcing, such as voice over artists, because it can carry high quality audio signals. Recently, this service has been replaced by broadband Internet and is very difficult to find anymore.

What is SIP and How Does It Compare to PRI?
SIP is Session Initiation Protocol. It is a technology competitor to PRI. SIP is really a standard for transmitting VoIP or Voice or Internet Protocol phone calls over networks typically shared with other computing devices.

As you probably suspect, SIP is a packet based protocol versus the channel based protocol used by ISDN and T1. In channelized systems, a complete voice channel is assigned to a phone call for as long as the call is in progress. If no one is talking, the line just sits there idle. There is no sharing of facilities. In VoIP telephony, the conversation is broken up into small packets that are routed on the network to their destination. Many conversations can be on a network at the same time along with file transfers, print jobs and everything else digital. If there is a pause in one conversation, no packets are sent to the network for that channel only.

As you can see, VoIP is more efficient at sharing the network facilities. It comes at a cost though. Sometimes everybody wants to talk or send data at the same time. Unless the network is carefully designed, it can become flooded with too many packets to handle and things back up. This network congestion causes delays in transfer that breaks up phone conversations. Any packets lost will also distort the conversation.

Network Considerations for SIP
Careful network engineering is necessary to ensure that the sensitive voice packets are transferred without delay or corruption. Usually, these data streams are given a priority using Class of Service mechanisms within the network.

A network line dedicated to SIP is called a SIP trunk. This is the equivalent of an ISDN PRI line. Any digital line capable of carrying Ethernet packets can be a dedicated SIP trunk, although T1 lines, DS3 bandwidth and Carrier Ethernet services are often used for SIP. By giving the SIP phone conversations their own line, there is no interference from other data packets. SIP trunks are most often used to connect business and call center PBX systems directly to phone service providers. Like PRI, most PBX systems have network interface cards that plug directly into a SIP trunk.

SIP vs PRI
One protocol isn’t necessarily more appropriate than the other. It depends on the application. Most PBX systems can be set up to connect to SIP trunks or PRI trunks regardless of whether the phone sets themselves are analog handsets or VoIP phones. SIP trunks are particularly useful with newer Unified Communications or Unified Communications as a Service (UCaaS) systems that integrate computers, desk sets video conferencing and mobile phones into a single interoperable system. In these systems everything is in packet format and running on a single network.

Which is Right For You?
The best choice in telephone trunks is the one that works best with the system you have or the system you desire, and at the lowest cost for the performance you need. Prices of both PRI and SIP have fallen dramatically over the last few years, so you owe it to yourself to see what telephone trunk line options are available for your business needs.

Replacements for GigaMAN and Other Discontinued Line Services

By: John Shepler

AT&T announced that it is going to discontinue some of its line services because the demand just isn’t there anymore. “Ho, Hum,” you say, “Who needs telegraph lines anymore anyway?”

Not So Old-Timey
Well, it turns out that the services in question are not corroding copper lines in the middle of nowhere. They are cutting edge technology from not so long ago. I’m talking about GigaMAN Gigabit Ethernet point to point service and DecaMAN 10 Gigabit Ethernet service that interconnects geographically separate LANs.

The affected customers include those in 11 states: Arkansas, California, Illinois, Indiana, Kansas, Michigan, Missouri, Ohio, Oklahoma, Texas and Wisconsin.

Take a second and pick your jaw up off the floor. How is it possible that high speed fiber optic Ethernet service could be on the discontinue list so soon? Even more important, what replacement options are available?

Replacement Technology
It turns out that technology really is moving this fast. GigaMAN and DecaMAN serve very useful purposes for companies that need dedicated high bandwidth, low latency connections they can count on. AT&T has come up with an even better technical solution called ADE or AT&T Dedicated Ethernet that goes beyond the GigaMAN and DecaMAN solutions. ADE offers speeds ranging from 1 Gbps up to 100 Gbps.

The new AT&T technology supports not only Ethernet formats, but other protocols as well. Their system embeds data signals within an Optical Transport Network (OTN). That network offers a standardized way to “wrap” various protocols in containers that can all be carried on the same industry standard format fiber optic wavelengths.

Where is This All Going
The two digital transport technologies that are growing rapidly are fiber and wireless. Fiber demand is being pushed by ever increasing amounts of video content being generated and exchanged. It is being pushed even more by the move from local data centers to remote cloud services. High connection speeds with low latency are essential if you want the same or better productivity from your applications when they are cloud hosted as when they are in the server room down the hall.

Ironically, perhaps, another huge demand for fiber optic transport capacity is the move to higher speed wireless services. Older generation cell towers could be served well by copper-based T1 lines that were almost universally available and provisioned over the same twisted pair cables that provide landline telephone service. LTE 4G and the coming 5G bandwidths far exceed the capacity of even multiple bonded T1 lines. Only point to point wireless and fiber optic lines have the necessary bandwidth to support 4G, 5G and beyond.

Is Copper a Goner?
Twisted pair copper connections have served the telecommunications industry well for over a century. Even T1 digital has been widely deployed for half a century. Will it still be with us half a century from now? I seriously doubt it.

Cellular phones are now so ubiquitous that the majority of consumers see no need for the old wired landline anymore. Businesses are dropping POTS (Plain Old Telephone Service) for VoIP telephony and Unified Communications. Both of these newer protocols run on computer networks, not traditional telephone wiring. Smaller companies may opt to connect to their service providers via cable broadband, but medium and larger companies connect directly with fiber optic lines.

It has gotten so bad that telephone companies are petitioning the FCC to let them abandon their old copper lines in the ground rather than having to deal with ever corroding connections for fewer and fewer paying customers. It will no doubt begin as a refusal to connect new locations, but how long before even existing customers are told that they’ll no longer have dial tone? Months? A few years?

That leaves the interesting situation of businesses who still have analog POTS phone service, ISDN PRI multiple phone lines, T1 dedicated data lines and Ethernet over Copper point to point and dedicated Internet service. These connections may still be widely available while demand is high. You know, though, as more and more buildings are lit for fiber, business will quickly jump on the fiber links that offer higher bandwidth options and lower costs per Mbps. It’s likely that line of sight and 5G cellular wireless will fill the gaps where fiber construction costs are just too high for some locations.

How To Ensure Continuing Service
The best way to ensure that your business will have the voice, data and video transport services that you need is to make sure you have options. That’s easier today than ever before. A generation ago, the incumbent local telephone companies ruled the roost and you took whatever they had available and paid whatever the bill said. No more.

Deregulation has spawned a wealth of competition. Initially that meant new companies renting those same telephone company lines to deliver alternative service, often at a better price. Fiber optics has changed that landscape. Now there are many fiber optic network companies that own the fiber in the ground and will connect you directly to their networks, avoiding the phone company facilities completely. The result is price competition that is reducing the cost of bandwidth by an order of magnitude or more. Get 10 Mbps Ethernet for what you used to pay for a 1.5 Mbps T1 line. Get 100 Mbps for a few times that price. Gigabit Ethernet is now affordable for many if not most businesses. Even 10 Gbps and 100 Gbps are within reason if you need that much capacity.

Are you concerned about upcoming loss of your voice, video or data connections or what might be in the planning stages? How would you like to get more bandwidth for less cost that you pay now? If that sounds interesting, see just how many competitive bandwidth options are available right now for your business locations.

SD-WAN is Your Super LAN

By: John Shepler

Are you caught in the great cloud migration? You can almost hear the giant sucking sound of racks and servers being vacuumed up and sent packing to remote data centers. OK, that’s a little dramatic. Even so, the trend of moving more and more telecom and IT functions from in-house to cloud providers is clear. The problem is how to reconnect over vast distances as efficiently as you could with a few hundred feet of Cat6 cable.

The New Internet is SO Much Bigger
The Internet we became comfortable with starting in the mid 90’s is an electronic text messaging system and distributed library of text and images, accessible from anywhere. That has been expanded, of course, to include video content and e-commerce. Even with 20 years of improvements, the traditional Internet experience hasn’t changed that much. You still access what you want through an email client or Web browser. It’s the next morphing of the Internet that makes it so much more comprehensive. This is the expansion of Internet functions to include remote applications and their associated databases, and unified communications in place of the venerable office phone.

The Cloud is a Huge Data Center… But You Can’t See It
There’s really nothing magical or even spooky about “the cloud”. It’s just a metaphor for an enormous data center well beyond your line of sight. Inside the cloud are probably servers, storage drives, routers, switches and miles of cable similar to what you used to have. It’s just the scale that is so jaw dropping. The cost savings that is driving this change of IT operations is due to the multi-tenant nature of clouds. You and a hundred or a thousand of your best friends and total strangers are sharing the same facilities and divvying up the costs.

Where the Internet Goes Horribly Wrong
What we’ll call the legacy Internet is a network of incrementally increasing speed. It mirrors the evolution of the PC. How much have we shelled out over the years to get higher and higher MHz processors, then more and more cores, Kilobytes… Megabytes… and now Gigabytes of RAM, and similar storage capacity that is now in the Terabytes? Similarly, Internet access has gone from a few Kbps dial-up to X.25 connections to DSL, T1 lines, DS3, Cable Broadband, SONET Fiber Optics and now Gigabit Ethernet, 10 GigE and even 100 GigE. You may need some or all of this capacity to support your growing functions in the cloud, but can you afford it?

The problem with your traditional Internet access is that it evolved in parallel with the traditional Internet services. What’s happened with this cloud paradigm is that there has been a step-change in functionality without a corresponding step-change in connectivity. If you try and move your phones to hosted PBX and your applications to Software as a Service over the same old Internet connection, you can find yourself with an office that hardly functions at all. Voice communications are choppy and even dropped. Video tears up and stops. Your apps still work, but it seems to take forever to get a response from the system. Worst case, you could rue the day you ever tried to save a buck with all this new technology.

Can You Put Humpty Dumpty Back Together Again?
It IS possible to get back to the time where everything worked seamlessly and the systems were invisible to everyone using them. Employees want appliances to do their jobs, not finicky tech that may or may give the same result twice in a row. For that to happen, you need to make what’s going on in the cloud act like it’s located right now the hall and not thousands of miles away. What that takes is more appropriate connectivity.

The Internet is a two-edged sword. It’s attractiveness comes from being able to connect anywhere to anywhere, anytime, at dirt-cheap prices compared to private telecom lines and networks. The downside is that it is a public resource where everybody and everything is moving around in one big swarm. You can get clogs where it all moves at a snail’s pace. Some of the information just mysteriously disappears. How you are getting from point A to point B is a mystery and the routing changes by the minute for no discernible reason. That’s OK if you are just looking something up in Wikipedia or buying some parts from a wholesaler. The system was designed to work accurately as long as you can be a little flexible on how fast things run. It’s real time functions like telephone, video conferencing and interactive apps that can’t take the variability in performance without choking.

This is why a lot of the bigger companies have gone to direct cloud access using private point to point connections like Fast Carrier Ethernet or GigE fiber. These lines provide the closest you can get to what you had on your local network. Traditional Internet access is handled by a separate connection that is a lot less expensive for uses that are a lot less demanding.

SD-WAN To The Rescue
A new approach to handling the Internet has appeared in the last few years to improve the performance of broadband connections so they can work with the new cloud applications but not break the bank. It’s a clever mash-up of connectivity that takes advantage of the fact that no two connections over the Internet are likely to experience the same problems at exactly the same time. One broadband service may vary all over the place with speed, latency, jitter and packet loss. Combine several diverse connections and an electronic traffic cop and you’ll have one much, much better service. The cost of two or three cheap wireline, wireless, Cable or satellite services can be a LOT less expensive than a single dedicated line service, but give you nearly the same experience.

What’s happening in the Software Defined Wide Area Network, as it’s called, is that each path through the Internet is monitored constantly as to how it is performing. When the next packet enters the network, the system decides right there and then which path to use. The next packet in line may go the same way, or it might get routed on a different connection if that one is better at that particular instant. There’s a lot of decision making going on in this SD-WAN, but it is invisible to you. You’ve got one connection from your local network, just like you did before.

Are you dissatisfied with using the Internet to support your business, but can’t cope with the eye-popping cost of a dedicated fiber line? Perhaps an SD-WAN approach could give you the performance you really need at a fraction of the cost. Get pricing and learn more about how SD-WAN can make the cloud work so much better.

VXSuite Takes the Scary Out of VoIP

By: John Shepler

You know that Unified Communications based on VoIP telephony is the future of business communications. You also know that it is likely a good UC solution can improve the productivity of your business. You’ve been hesitating, though, because ripping everything out and moving to the new technology is downright scary. The phones work fine on their old twisted pair wiring. Well, if by fine you mean you can make and receive calls on your desk phones. That’s pretty much the end of the road for analog and TDM technology. If you want more, you’ll have to make the leap to IP networking all the way around.

Not So Fast...
Oh, but you’ve heard horror stories about companies merging their phones onto the computer network. All of sudden, voices get distorted, calls get dropped. Who wants that? Perhaps it’s better just to stay old school and let somebody else take on the new technology.

Can You Afford Not To?
OK, but you are also letting them take the profits that come with the increased efficiency of having your business apps, desk phones, smartphones, video conferencing, and call center all on one integrated system. Wait long enough and your competitors responsiveness will improve so much that they’ll run circles around your company and start siphoning off customers, then employees.

Looking Under the Hood
What if there were tools that could take the guesswork out of implementing VoIP and UC on your network? Most of the issues you’ll encounter arise from the fact that a network set up for computers can work just fine for file transfers but be a disaster when it comes to handling real-time apps like voice and video. You need to protect those interactive streams from getting crushed by mountains of data moving around. To do that you need to look inside the network and see what is happening.


VXSuite is a toolset ideally qualified to analyze your currenct legacy network and report if you have bandwidth, latency, jitter or congestion issues that will make a mess out of VoIP. You’ll need to implement class of service on your network so that each type of packet stream has the priority and other characteristics it needs to perform optimally.

Before the Move
First, use VXSuite to analyze your system before your make any changes. VXSuite will report on your current voice call volume and usage. It uses that data to calculated min, max and average bandwidth requirements that will support VoIP when you switch. Find and fix problems here and you’ll have a much smoother transition.

A Quality of Experience Assessment is an automated test that deploys software agents on your network to create VoIP test calls to see what bottlenecks arise. Each test call is analyzed for delay, jitter & packet loss and then assigned an MOS score that indicates the quality of the voice communications.

After the Move
Once you deploy your new VoIP and/or UC system, you are not left in the dark. VXSuite monitors call quality and network issues during the rollout phase that can include both VoIP and legacy PBX systems simultaneously. You’ll get reports on how things are working and alarms if there is trouble.

Continuing Support
As ongoing support, the VXSuite cloud-based analytics toolkit continues to monitor your network environment to ensure that voice quality is maintained and issues diagnosed and resolved. You can set threshold levels for delay, jitter, packet loss, MOS, CPU utilization, memory utilization and so on to enable your IT staff to know instantly when problems develop. No more worrying that trouble is sneaking up behind you.

The Toolset You Really Need
Have you been putting off making the technology changes you should because you are worried that things will get worse, not better, when you make the move to VoIP and Unified Communications? If so, now’s the time to get more information about how VXSuite tools and cloud based communications
can improve your productivity and likely reduce cost at the same time.

ShoreTel Connect CLOUD Goes Way Beyond VoIP

By: John Shepler

VoIP phone systems are often seen as a one for one replacement for traditional analog business phones combined with Key Telephone and PBX systems. Reasons to make the switch to newer technology include removing the need for separate telephone and computer networks and the option to outsource the in-house switching system to the cloud. In fact, switching to IP phones opens the door to a much richer set of features, now commonly referred to as Unified Communications (UC).

ShorTel has been a leader in enterprise communications. ShorTel phones are common in companies large and small. ShorTel is also a leader in UC, with its ShorTel Connect CLOUD service. Here is a brief overview:


It’s important to emphasize that ShorTel Connect CLOUD is a fully hosted and managed communications solution that takes the monkey of telephone system management off your back, while adding new capabilities. These include Instant Messaging, video, desktop sharing, and conference calling.

In addition, you can integrate Customer Relationship Management (CRM) applications such as Salesforce and NetSuite to improve employee productivity. Automation is a key ability that’s offered by Unified Communications and presents a strong argument for upgrading from traditional telephony-only analog and VoIP systems.

Cloud-based UC offers some other efficiency advantages. First, you trade capital expenditures for pay-as-you-go monthly billing on a per-seat basis. At first glance, this might seem like six of one / half dozen of another. That is, until the need to scale up or down appears. Add more employees? Just add more seats to your existing system. No need to go out and make a major capital investment in a new PBX mainframe. Business in a downturn? Just reduce the amount of resources to match your resized organization.

These are the same arguments used for cloud computing, and for a good reason. Conceptually, the cloud works the same regardless of what application is hosted. Is voice just another app on cloud? Yes, with the caveat that real time streams such as audio and video require special prioritization to ensure quality of service.

Reliability and security are other major concerns with cloud-based systems. ShorTel offers enterprise-grade performance backed by strong Service Level Agreements (SLAs). Easy access to customer service is also provided as a managed system.

Are you feeling limited by your business telephone system and concerned that you are missing out on the productivity enhancements and cost savings offered by cloud-hosted Unified Communications systems? Find out what ShoreTel Connected CLOUD can offer you.

Your Desk Just Moved To The Cloud

By: John Shepler

When we think of the incredible progress made during the 20th century, it’s basically employment in three steps: Farm field to factory workbench to office desk. Well, now it’s the 21st century and we’re in the process of making the big workplace move again: From office desk to cloud.

Not Just the Great Beyond Anymore
Perhaps we always expected to move to the clouds someday… once those pearly gates swung open. Turns out that the cloud has come to us much sooner than expected and it's for the here and now. Whatever you’re doing at the moment, it has or soon will have a cloud connection.

Ironically, we’re not going to the cloud at all. We’re staying here and everything else is moving into clouds. The data center? Off to the cloud already. Retail stores? Mostly in the clouds right now. How about your desk? Oh, yes, it’s going to the cloud. Here’s how that will work:



But, Where Do I Sit?
You can sit anywhere you like, stand or even walk and still get your job done. The old desktop came with a tether. Before computers, that tether was the telephone. Then it was the PC. Until recently, there was no getting away from your desk for long because that’s where you had to do everything.

With Desktop as a Service, the PC tether is gone. Smartphones have already cut the phone tether. What’s going to keep you stuck at your desk from now on?

The Great Business Liberation
Employees and business owners are no longer captive Gulivers tied down at the office by an army of electronic Lilliputians. The business is now wherever you are. Actually, the enabling technology and the data that makes your business unique have moved to the cloud. An office building is just a convenience. It’s a place to meet and get in out of the rain. But it’s not a place you have to stay captive all day.

Business Is Wherever You Are
We no longer have to “go to the job.” The job accompanies us. Cloud based communications makes your smartphone part of the company telephone system. UC or Unified Communications combine video, text and voice into a single system that works on any device. Now, desktop as a service makes whatever you had on that big Mac or PC available on your phone, tablet, laptop or phablet. The big difference is screen size, although today’s mobile apps minimize the difficulty of switching from the big computer monitor to the little phone screen.

It’s a Mobile World, Even When It Isn’t
There’s a big push on right now to upgrade websites to mobile capability. Regardless of the implementation, every site has to look good and work on every device. Users are increasingly mobile or at least using mobile devices like tablets even when they are sitting at the restaurant or a client’s office. Even in the same old office you may switch to a wireless device just so you can get up and go down the hall to a meeting without skipping a beat.

Are You Ready to Shuck The Old Desktop?
The final stage in your liberation from the desk may well be DaaS. Are you ready to give your business the flexibility that Desktop as a Service offers? If so, it’s time to check out the benefits of higher performance, reduced maintenance and cost advantages that DaaS can provide your business.

Why Business Needs Unified Communications

By: John Shepler

Time was when there was only one method of electronic communication. It was that heavy black phone on your desk. Now look what we have. Sure, there’s still a black phone on your desk, but it’s a lot lighter thanks to modern plastics and solid state electronics. There’s also a raft of other ways we communicate electronically. How many of these do you use: email, text messages, mobile phone calls and video chats? How about the platforms: desktop computers, laptops, tablets, smartphones and soon… a watch?

One of the biggest communications issues, especially in business, is that all these different platforms and applications don’t necessarily play together well. One solution is to just make sure you have them all with you. That used to mean a pager on the belt, a cell phone in the pocket, a laptop in the briefcase, and somebody to forward you messages from your office when you were in the field. A better solution soon became a crying need.

Let’s Combine Everything into One
The answer that you might expect is to integrate all of these communications systems into one. That won’t really do. There is no one platform that can handle everything equally well. The desk phone is tethered, as is the desktop computer with the nice big screen. The smartphone screen is way too small for a lot of serious work. The tablet makes a ridiculous telephone held up to your ear.

There are forces still pulling in that direction. Enter the “phablet.” It’s a giant cell phone that’s almost, if not really, too big for your pocket. Tablet computers now have clip on keyboards so you can touch type from the coffee house. Laptop computers are shrinking, getting lighter and some have screens that detach from the keyboard and act like tablets. If there was only a way to get a great big screen that you can actually see along with keys that fit your fingers along with a telephone that lets you take calls privately, handles email and text messaging, and all fits neatly in your shirt pocket.

Well, there isn’t. There isn’t even anything on the horizon that fits this description. Someday, the QWERTY typewriter keyboard may become as quaint as the crank telephone. Siri might actually become your best friend and be able to read your mind as well as understand everything you’re mumbling. Something akin to Google Glass may project that big screen in front of your face anywhere. That’s not today, though. Today we need a solution that let’s us communicate anyway we like anywhere we happen to be.

It’s Called Unified Communications
The development that takes what we have and makes it into the closest approximation of what we really want is UC or Unified Communications. The “unified” part means doesn’t mean trying to get one platform to do everything. It recognizes that each device has its strong points and weaknesses. The master solution is to make all of this stuff play together well. In fact, so well that you needn’t be afraid that you are missing out just because you don’t have a particular platform with you at the moment.

A simple example is the lowly telephone call. Every business is still dependent on the telephone simply because it is the only universal medium of voice communications. For a long time, this meant having a business number that you printed on your business cards and a separate home phone number that was printed in “the book.” If you were at home you didn’t get your business calls unless you had a secretary working late to give the caller your home number or forward the call. You came in the next morning and found a raft of pink “while you were out” call sheets on the your desk.

The introduction of the cell phone only made matters worse. Now you’ve got a third phone number that only certain people know. What if they call the office instead of your cell when you are out? Will you miss the sale? Could be.

Unified communications starts with voice mail to replace the secretary and the telephone message sheets. You don’t have to fear missing a call because they’ll leave a voice message you can pick up anywhere. Even better is a “find me follow me” service that routes your calls to wherever you happen to be. With this type of automation you can hand out a single phone number and have it try your office phone, your cell phone or go to voice mail. You can even have it send you an email with the audio file of the call. Toll free number? Just have it routed to your unified business number.

The Technology Behind UC
The most popular platform for implementing unified communications is the cloud. Why? Because the cloud provides a common place to collect and distribute everything with near-infinite resources. All that processing power can easily handle everything from an independent professional up to the largest corporation. You don’t need to make a big capital investment or try to keep up to date on installing the newest features. The cloud provider takes care of that.

Cloud UC is driven by computing power and that computing power understands IP or Internet Protocol. The “Internet” part of IP doesn’t necessarily mean the public Internet. It just means the technical protocol that is also used by the Internet. For security and highest voice quality, you may not want your internal communications on the Internet at all. You will, however, want access to the Internet both in the office and on the road. That can be done carefully so that you use the Internet when you want to but private channels when you don’t.

What UC Can Do For You
Unified communications can be a gateway to both productivity improvement and cost reduction. It augments or replaces your in-house PBX phone system with a more powerful VoIP system that uses a common network with your computers and other digital devices. You can get tools for ease of collaboration among employees as well as the obvious single phone number benefits. Your laptop becomes your desktop with remote desktop access. Voice and video conferences can take place anywhere with a diverse group scattered in offices and hotel rooms around the globe.

Will all this cost a fortune? It’s probably cheaper than you think and may even offer all the new benefits at a lower cost than you are paying now. There’s only one way to find out. Get a set of competitive quotes for unified communications solutions and review the benefits and costs specific to your situation.



Note: The humorous mousepad about unified communications, along with many other items in the same theme, is available from the Gigapacket Zazzle store.

Here’s Why Companies Actually Want BYOD

By: John Shepler

Do you wince when someone brings up the topic of BYOD or Bring Your Own Device? It can be more than an ulcer producer for IT managers. The whole company’s intellectual property can be put at risk by employees blissfully aware of the threats. They bring in what they want and connect it to the company network. Your carefully planned security protocols go out the window. What to do?

Most companies have drawn a clear line between what belongs to the company and what belongs to the individual. Unable to manage the wild and wooly world of consumer electronics configurations, they simply lay down the law and say you can’t use your personal phone, laptop or tablet for company business. But since you clearly need technology to do your job, something has to give. In frustration, the company issues you a corporate smartphone, laptop or tablet that are only used for business. Does that put the issue to rest?

Oh, not really. Smaller companies can’t afford to pony up the capital to hand out gadgets to everyone who needs or wants them. They may simply wince and take their chances that nothing will go horribly wrong. Larger operations install firewalls and other means to protect key information and hope they will be a bulwark against data going out and intruders coming in. Meanwhile, employees continue to casually use their own equipment, both inside and outside the company, for business activities.

Why? Partly because it’s more convenient. Also because everybody likes what they’ve customized for their own use. They don’t want to be carrying two copies of everything and switching back and forth. They don’t want to have to mentally jog between different hardware and different operating systems. It’s just not human nature.

Is there anyway to bridge this gulf and make everybody happy? One answer may be found in the new XO WorkTime service. It’s a cloud based UC (Unified Communications) application that integrates your company’s communications systems with employee smartphones and laptops. In effect, the personal devices become access devices to the same resources provided within the corporate walls.

So, here’s why you actually want BYOD… as long as you keep it under your control with an app like XO WorkTime. The first big advantage is capital investment. Why should you as a company manager spend thousands or millions of dollars to build and manage a pool of equipment when your employees will do that for you at their expense. You don’t have to buy them a smartphone because they’ve already bought their own iPhone or Android smartphone.

The next big advantage is happier employees. You’re no longer on their case about turning off their personal gadgets inside the company. Less nagging, less spying, less scolding and everybody’s in a better mood. It gets even better when employees realize that they have their desk phones on their personal phones. They can roam at will and be connected with other employees and customers effortlessly.

Here’s how this works. Your company needs to be using XO’s VoIP service internally. These include IP Flex, IP Flex with VPN, SIP, Enterprise SIP and Hosted PBX services. You simply install the XO WorkTime application on every device that needs it. At that point employee devices have a dual personality. They are work phones and they are personal phones.

The personal side remains unchanged. Personal apps and information are the same as they were. They also remain outside of the company side of the WorkTime app. What happens on the personal side stays on the personal side.

What happens on the business side also stays on the business side. You can safely transport business communications using encryption and VPN tunneling. Your company applications stay in a secure, password protected environment.

Employees have their business calling plan and office number while they are in WorkTime mode. They’ll use the same calling features they use in the office from the WorkTime applications while on the go. That includes features such as simultaneous ring on desk, smartphone or home computer plus presence, IM and video. On-net, local and inbound calls are free. Long distance calls are included in the company plan and don’t count against your personal minutes.

Are you frustrated with the cost and security problems related to enabling mobile business communications? Get expert consulting to learn more about how XO WorkTime and other sophisticated hosted VoIP services can work to your advantage.

A Map to Unified Communications and Collaboration

Thanks to Level 3 Communications for this informative infographic



Today’s knowledge work and drive for increased employee productivity are enabled with new tools such as web conferencing, screen sharing, presence and teleconferencing. Do you feel like you are missing out on this competitive advantage? Get more information about the latest in Unified Communications and Collaboration solutions from Level 3 Communications and other top tier network service providers.

Unified Communications for the SMB

By: John Shepler

Large companies long ago latched onto the concept of unified communications to improve the efficiency of their business telephone systems and the productivity of their employees. UC, as it is called, may have started out in major enterprises, but it is working its way into the small and medium size businesses. Why? For the same benefits the big companies achieve.

Just what is unified communications? The idea behind UC is that electronic business communications has spread way beyond the corded desk phone. Oh, desk phones are still a staple of any office. But now we have cell phones, smart phones, tablets, laptops, notebooks and the desktop PC. You can treat these as complete separate devices or unify them so that they work as a single system.

Why not stick with separate devices for different uses? One big problem is that we don’t sit at our desks all day. We may be moving around in the office, taking meetings, making sales calls to clients, visiting job sites and collaborating with peers outside the company.

We always did those things, right? True. But how did you stay in touch? Decades ago, pay phones were an important business tool. If you had the option, you left a forwarding number with the secretary when you left the premises. Important clients had your home phone number as well as the office number printed on your business card. If nothing else worked, you could always depend on the answering machine or, later, voice mail.

Sure, this approach works even today. But why are you doing it the old school way when your competitors are embracing the latest technology. While a sales prospect or customer with a big problem sits frustrated after leaving you a voice message, the competition is taking their call while walking down the street. The five members of your committee grind to a halt because you had to leave the office and can’t vote on the issue needing resolution. That company across the street keeps humming along because every member of their team is always connected.

What unified communications does is tie together different communications devices so they work together. No need to list a half dozen phone numbers on your business card and hope a caller has the patience to call each number in order to see if you happen to answer. UC gives you a single phone number and your calls will always get to you no matter where you are.

Cbeyond, a major telecommunications and cloud services provider, is moving unified communications from major enterprises to small and mid-sized businesses. They’re doing this with a new suite of services called “Communications on the Go.” The emphasis is on including smartphones as part of the business communications system. Within that realm, Cbeyond is offering cloud based communications, managed network services, and integration of smartphones, desk phones and computing devices. What this means is that you have access to the same calling features regardless of where you are or what device you are using. You have one phone number and one business phone system to learn.

Cloud communications, also called hosted VoIP, is a real enabler for unified communications. Yes, you can accomplish many of the same things with your own in-house PBX. However, you have the grief of having to cough up a major capital investment to get the equipment and the ongoing maintenance expenses of keeping everything up to data and secure. By moving your communications to the cloud, you move to a cost model of paying for the features you need when you need them. It’s easy to add and subtract users or make changes when people move around. The service provider has ownership of the infrastructure and network connections needed to deliver all the capacity and functionality you need. From your perspective, your unified communications services are infinitely large and always up to date.

Are you looking for a more effective and less costly way to communicate within your business and to your customers? This is a good time to find out what cloud hosted unified communications has to offer for your business, large, medium or small.

Cloud Based Unified Communications

Servers in the cloud are now commonly accepted. Many IT organizations are finding it makes more sense to have nearly instant access to nearly unlimited processing and storage than be constantly trying to figure out how much hardware to order for next year. You have a problem either way. Guess too low and you run out of capacity when unexpected business comes your way. Guess too high and you are saddled with expensive resources that sit there idle, using power but not doing much else. It’s a good thing that you don’t have these problems with the phone system. Or do you?

In a way, your PBX switching system can be thought of as just another server. Chances are that it is a proprietary design that only the vendor supports. It’s also deals with IO (Input/Output) that is unique to the telephone industry. Just how scalable is this system? Probably not much. You start out ordering as much capacity as you can anticipate and most of it sits idle awaiting the business to grow into in. At some point you run out of capacity and no more phones or lines can be connected. For awhile, you can work around these limitations by ordering additional interface boards. Then the whole design goes obsolete and you start all over.

How would you like to get rid of this headache and greatly expand your voice communications options? As you might suspect, the answer is in the cloud. With cloud based communications, all switching and message storage is done on cloud based servers. You simply need a user access device known as a SIP telephone or IP Phone. These devices piggyback on your data network can connect to the cloud using a specialized WAN connection called a SIP Trunk. Out goes all that phone wiring as well as the old clunker PBX and the expense of maintaining it and periodically buying a newer model. The cloud keeps all the hardware and software up to date.

Need more capacity? Just bring it online the way you order up more cloud servers. In this case, the capacity is measured in terms of “seats.” One seat is one telephone. You need more phones? Order additional seats as required. You pay for these per seat per month. Many times the price you pay is a fixed amount that includes your domestic local and long distance calling plus a plethora of features.

Speaking of features, cloud based PBX or hosted PBX systems can do tricks that your old in-house PBX hardware can’t. For instance, much of today’s business communication is done on smartphones. PBX equipment doesn’t know what to do with a smartphone. There’s no wire to plug it into a port on the machine. So, what you wind up with is a stand-alone office phone and a separate smartphone with its own features on its own network. If you spend a lot of time in the field, you’ll need to call into your desk phone voice mail from time to time just to see if there are any important messages. Well, at least when you’re in the office you can have both your desk phone and smart phone at hand.

Wouldn’t you rather have one number for clients to call and let the system sort out where to send it? That’s the idea behind unified communications. Instead of having all sorts of different ways that you communicate, each with their own device and connectivity, you integrate everything into one system that can handle it all. This can include traditional landline telephones plus wireless smartphones, but it can also include video conferencing, text messaging, email and FAX. What all of these have in common is that they are all network communications that are integrated on your own network. The SIP trunk connects your network to your provider’s network and vast cloud resources.

One provider, the global communications company Masergy, has expanded the role of cloud based unified communications to include CRM system integration, call accounting, call recording, automated attendants, hunt groups and call center features. Your access is by telephone, video phone, desktop computer, mobile device, laptop computer and business systems. They’re all connected to the cloud, making it possible to connect across diverse platforms. It doesn’t matter where you are or what you are doing. You always have access to the same calling features and applications.

Have you just about reached the end of the “line” with your old in-house PBX phone system? Before you invest a fortune in a newer model and perpetuate the same old frustrations, consider a move to cloud based unified communications. You’ll probably find that you can get more productivity at less cost by switching to the latest cloud communications services.

Can You Save 50% With Unified Communications?

Have you noticed that your telephone expenses have grown right along with the expansion of your organization? Of course. In fact, they’ve gone up like crazy over the years. Have you seriously questioned why?

Why? Because you have more people on the telephone, of course. That’s the obvious answer, but it may be so obvious that you don’t look further. The fact is that not all telephone charges are created equal. Some are difficult to avoid and a necessary part of doing business. Others can be eliminated through the use of better technology. The technology that works this magic is called unified communications. Let’s take a look at a quick animation that explains everything...



Here are some important points made in the video and how they apply to you. Unified communications is all about merging your voice, data and video networks into one unified network. Many businesses can save money by doing this, even if they are smaller companies and even if they have only one location. Not mentioned is the hosted PBX solution that works especially well for smaller companies that don’t have a large IT staff.

The real cost cutting comes from consolidating the communications across multiple business locations. Some companies grow linearly with optimization every step of the way. Most don’t. If any of your growth has been from mergers and acquisitions, you can be pretty certain that your telephone network is not anywhere close to optimized. That’s probably true to some extent even if all you’ve done is add branch offices.

Why? Because the tendency is to have a phone system at each location. That means a stand-along PBX with trunks to the local phone company and different bills from different providers at each location. Then there’s the matter of communication among locations and back to headquarters. Chances are that this is done by making long distance phone calls and incurring long distance phone charges. Ding-ding-ding. You can just hear those telcos ringing the registers.

What’s better optimized? Moving your voice communications, i.e. telephone calls, from their own individual networks to your main corporate network that interconnects all locations. You need it for data anyway. Why not let voice packets piggyback on the same network?

What happens with this arrangement is that all your internal calls are free of charge. The phone company can’t charge you if you don’t use their network. So, stay off the PSTN (Public Switched Telephone Network) until you absolutely have to use it. That’s for outside calls to other companies or your own customers.

By letting a major competitive carrier, like Level 3, be your network and phone service provider, you can get by with a single IP PBX located somewhere on the network to route outside calls through one set of PSTN trunk lines. Level 3 has the advantage of being licensed as a competitive phone company in all 50 states, so they can get you local numbers wherever you want to establish a presence.

Is it really possible to save 50% of your phone bill by using unified communications? It can be that lucrative. How much can your operation save? Get competitive quotes for unified communications SIP trunking for all your business locations and see just how far your eyes bug out at the answer.

E911 For Enterprise VoIP

The move from switched circuit to packet switched telephony has created some unintended consequences. One of these is emergency calling to 911. We take the 911 system for granted. When disaster strikes, just punch in those three little numbers and help will be on the way. Well, that’s the way it’s supposed to work.

Now consider this. There’s a fire in the maintenance closet down the hall and it’s getting out of control. You pick up your handset and dial 911. You reach the emergency operator and report the fire, then run out of the building and across the street. An hour later, the facility has burned to the ground and no fire trucks have shown up. How could this happen?

The fire trucks did show up within 5 minutes of your call. Unfortunately, they went to your main office in Phoenix. You just called from the satellite office in Indianapolis. Oops! Something is not set up properly on your VoIP phone system.

Such a problem would never arise on an analog landline phone. Why? Because the phone wire is in the ground at it always goes the same place. That’s why they call it a landline. VoIP, however, is a network service. As long as a SIP phone can connect to the network, it can make a call. It makes no difference where that connection takes place. Networks that encompass multiple locations need special consideration when they are converged for voice and data. The same technology that makes it easy to move phones around also makes it easy to lose track of just where they are plugged-in. This is especially true if any of your phones connect via the Internet.

XO Communications, a leader in enterprise VoIP deployments, has an instructional video called “9 Ways to Ensure E911 VoIP Service for Enterprise VoIP Deployments.” Have a look now and see if there is something needing your attention...



Make no mistake about it. VoIP technologies, including Hosted PBX and Unified Communications, offer enormous benefits in cost reduction and employee productivity improvement. Like all new technology, the more cutting edge the solution, the trickier it is to get it right. You want to be working with a top-tier service provider who understands the legal requirements for issues such as E911 and has processes in-place to ensure that your system is set up accurately.

If you are considering an upgrade to your business phone system, get recommendations, options and pricing on competing telephony solutions. Be sure you understand how they ensure accurate E911 call routing.

Unified Communications Merges Everything

Convergence is a trend in enterprise networks, often focused on migrating telephony to the corporate LAN using VoIP. But the ultimate goal of unified communications involves integrating all electronic communications. That encompasses wired telephony, voice messaging, video conferencing, data networking, network security, VPN and wireless access.

Interestingly, Cisco already has a platform that will do all of this and more for the smaller business. It's the Cisco Unified Communications 500 Series. The basic solution includes telephony support for 8 IP phones, 4 FXS analog phones and 4 FXO analog trunk lines, plus support for SIP trunking. It has integrated voicemail and an auto-attendant, making it a full-featured small office PBX phone system.

So far this sounds like a typical small office IP PBX system. But the 500 series platform goes further. The antenna implies wireless communications. In this case it's an 802.11b/g wireless access point that supports wireless LAN IP phones as well as wireless data devices.

Connection to the WAN or Wide Area Network gives you broadband Internet access with full security via a Cisco IOS Firewall that supports point to point VPNs. Use these Virtual Private Network connections to include home workers or employees operating remotely. You can also easily expand LAN access inside the office by adding a Cisco Catalyst Express 520 Switch with 8 additional ports of 10/100 Mbps PoE (Power over Ethernet). This switch comes configured to work immediately with the 500 series.

With this system, called the Cisco Smart Business Communications System, you have up to 16 computer workstations, IP security cameras, or IP phone sets, a data/voice wireless access point, secure WAN (broadband Internet) access, secure VPN communications to remote locations, an in-house telephone system that connects to the PSTN and supports FAX machines and other analog devices, plus simplified set-up and management built-in. It's a single box that supports the complete small office communications needs.